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Curriculum Management

Curriculum Management

This section will link you to our Curriculum Management System (CMS), along with an overview of the information that can be recorded in the CMS, when this information can be edited and what access is required to do this. We also have a list of helpful reports below that will help you with curriculum management.

We have introduced a new section to the page Changes to Modules on Sept Majors for 2025/26 from 19 May-5 Sept that outlines the steps required from School/College administrative staff for module change requests that have wider operational implications in preparation for the upcoming academic year. 

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Curriculum Management System (CMS)

What is the Curriculum Management System?

The Curriculum Management System (CMS) provides a means for faculty and staff in Schools and Colleges to record and amend information associated with majors/programmes and module descriptors during specified timelines.

There are different levels of access that can be granted to the CMS, as outlined in the Curriculum Management Access & Reporting section below.

Curriculum information in the CMS is published for students on UCD Course Search. Information recorded in the CMS is important for all stages of the student cycle, including registration, assessment & remediation, and completion of studies.

What tasks can be completed on CMS?

CMS Guides, Checklists & Video Guides

CMS guides, checklists and video guides are available in our Guides & FAQs page.

CMS Edit Timelines

The Curriculum Management System timelines are specified timeframes when School/College staff and Module Coordinators can make changes to  major/programme and module descriptor information. Timelines are published on the Curriculum website early in the calendar year. The Curriculum Team communicates these timelines to School/College staff ahead of the CMS opening for edits for the upcoming academic year and reminders ahead of each closing date are also circulated.

For more information on CMS access, you can refer to the CMS access section below.

Edit Timelines doc Relevant for
Major Edit Timelines 2025/26

School/College administrators with school/college-level access who edit major/programme structures

Programme Directors who are responsible for editing Vision and Values/Programme Outcomes, and Careers and Skills Statements

Module List Management Edit Timelines 2025/26

 School/College administrators with school/college-level access who need to make changes to module trimesters, status, places and module coordinators
Module Descriptor Edit Timelines 2025/26 Module Coordinators who are responsible for editing module descriptors.

CMS Access

Curriculum Management System (CMS) Access

The Curriculum Management Access Roles Report provides details of the services that give access to the Curriculum Management System, as well as details of individuals in your School who currently have access. There are different levels of access to the CMS and these are outlined below.

If you have any issues with access to the Curriculum Management System, please contact your Curriculum College Liaison or(opens in a new window) curriculum@ucd.ie.

Levels of CMS Access

Curriculum Management Reporting

Changes to Modules on Sept Majors for 2025/26 from 19 May-5 Sept

What needs to be done/ considered Steps required for Schools/Colleges (based on timing of request)
Change Module Status to inactive
Remove Timetabling
  • 19 May-30 May:Indicate that scheduling is to be removed on the School's timetable extract - ensure central timetabling contacts are informed of changes
  • 31 May-5 Sept: Contact (opens in a new window)estates@ucd.ie to ask them to remove the scheduling for the module -  ensure central timetabling contacts are informed of changes
Remove from Major Structures
Student Module Registration

Online Registration (as perKey Dates):

  • BEFORE online registration has commenced: trimester changes to core modules in early - mid August can impact the core module pre-enrollment process
  • AFTER online registration has commenced: if students have registered to any of the modules they will need to be dropped from the CRN for the trimester in which the module will no longer be delivered, and be informed of this change

Your Curriculum College Liaison will be able to assess requirements for the above, on foot of the (opens in a new window)Module Descriptor Change Request Form submission.
Programme Verification Process July:Programme Verification generally takes place in July and making a module inactive/removing it from major structures while Programme Verification is taking place may require re-testing student registration to modules.

What needs to be done/ considered Steps required for Schools/Colleges (based on timing of request)
Update the Module Trimester 
Timetabling to be updated
  • 19 May-30 May: Indicate that scheduling is to be updated on the School's timetable extract - ensure central timetabling contacts are informed of changes
  • 31 May-5 Sept: Contact (opens in a new window)estates@ucd.ie to ask them to update the scheduling for the module -  ensure central timetabling contacts are informed of changes
Review Trimester Workload (on associated major)
Student Module Registration

Online Registration (as per Key Dates):

  • BEFORE online registration has commenced: trimester changes to core modules in early - mid August can impact the core module pre-enrollment process. 
  • AFTER online registration has commenced: if students have registered to any of the modules they will need to be dropped from the CRN for the trimester in which the module will no longer be delivered, and be informed of this change.

Your Curriculum College Liaison will be able to assess requirements for the above, on foot of the (opens in a new window)Module Descriptor Change Request Form submission.
Programme Verification Process
  • July: Programme Verification generally takes place in July and changes to module trimesters while Programme Verification is taking place may require re-testing student registration to modules.

What needs to be done/considered Steps required for Schools/Colleges (based on timing of request)
Submit new module request
  • No closing date (can be submitted all year round): Submit the new module request via the New Module Requests menu in the CMS
Add the module to a major
Module Descriptor to be completed
Module to be timetabled
  • 19 May-30 May:Indicate that scheduling is to be added on the School's timetable extract - ensure central timetabling contacts are informed of changes
  • 31 May-5 Sept:Contact (opens in a new window)estates@ucd.ie to ask them to add the scheduling for the module -  ensure central timetabling contacts are informed of changes
Programme Verification Process
  • July:Programme Verification generally takes place in July, and addition of a new module to major structures while Programme Verification is taking place may require re-testing student registration to modules.

What needs to be done/considered Steps required for Schools/Colleges (based on timing of request)
Add/Remove Module from a Major
Adding a Module
  • If the module is new, refer to the I need to get a new module set up for 25/26 section
Removing a Module
  • If the module is to be made inactive, refer to the I need to make a module inactive (module not running in 25/26) section
Review Major Structure

Related

UCD Registry is one of nine support units of the Office of the Registrar, Deputy President and Vice-President for Academic Affairs View our Staff and Team Structure
UCD Registry is one of nine support units of the Office of the Registrar, Deputy President and Vice-President for Academic Affairs
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Contact UCD Registry

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