The ISSDA Data Deposit Form collects information about the dataset and contact details for individuals responsible for the dataset with whom ISSDA may consult regarding the data. Metadata is created from the information entered in the ISSDA Data Deposit Form. Metadata is the information about the data study which ensures its findability, interoperability and reusability. Metadata is always publicly available even if access to the data is restricted. Metadata should not contain personal data apart from bibliographic information. The fields on the ISSDA Depositor Form correspond to the international standards set by Data Documentation Initiative (DDI) and the Consortium of European Social Science Data Archives (CESSDA).
Depositing Your Data
In order to ensure the findability, accessibility, interoperability and reusability of data ISSDA follows the (opens in a new window)CESSDA Metadata Model(opens in a new window) (CMM) and (opens in a new window)Data Documentation Initiative (DDI) metadata standard. DDI is an international standard for describing data in the social, behavioral, economic and biomedical sciences. The information collected in the ISSDA Data Deposit Form is used to create ISSDA metadata. The main metadata fields are listed below.
* Indicates a mandatory field:
| Metadata field | Explanation | Example |
|---|---|---|
| Title* |
Full title of the dataset |
Healthy Ireland Survey, 2023 |
| Author |
Name of the principle investigator(s) or organization(s) responsible for this dataset as well as the organization with which the author is affiliated. Include ORCHID ID if available |
Department of Health, Government of Ireland |
| Abstract* |
Description or an abstract that describes the purpose, nature and scope of the data |
|
| Topic classification* |
Broad topics covered by the dataset selected from CESSDA Topic Classification |
General health and well-being Health care services and policies Public health |
| Contributor |
Person(s) or organisation(s) responsible for collecting, managing, distributing or otherwise contributing to the development of the dataset that is NOT the principal investigator, e.g. data collector |
Data Collector: IPOS |
| Language* |
Language of the dataset |
English |
| Grant information |
The agency that provided funding for the study/data collection, along with grant number |
|
| Depositor* |
The name of individual(s) or organisation depositing the data |
Department of Health, Government of Ireland |
| Related publication |
Information on publication(s) related to the dataset |
|
| Date of collection |
The period during which data collection took place, from start to end (year-month) |
Start: 2022-10 End: 2023-04 |
| Geographic coverage |
Country/territory covered by the study |
Ireland |
| Unit of analysis* |
Describes the basic unit of analysis, selected from Controlled Vocabulary for Analysis Unit e.g. Individual, Family |
Individual Family: household |
| Universe |
Information on the sample |
All individuals aged 15 years and over residing in private households in Ireland |
| Time method |
The time method of the study, selected from Controlled Vocabulary for Time Dimension, e.g. Longitudinal, Cross-section |
Longitudinal: Trend/Repeated cross-section |
| Sampling procedure |
The method used to select the study sample, selected from Controlled Vocabulary for Sampling Procedure e.g. Probability: Simple random, Non-probability: Availability |
Probability: Simple random |
| Collection mode* |
The method(s) used to collect the data selected from Controlled Vocabulary for Mode Of Collection e.g. Face-to-face interview: Computer-assisted (CAPI/CAMI), Self-administered questionnaire, |
Telephone interview: CATI |
Standards and controlled vocabulary
(opens in a new window)CESSDA Metadata Model (CMM) - in order to ensure the findability, accessibility, interoperability and reusability of data ISSDA follows the CESSDA Metadata Model which is based on Data Documentation Initiative (DDI) and uses controlled vocabularies and thesauri to ensure the interoperability of the metadata.
(opens in a new window)Data Documentation Initiative (DDI) - an international metadata standard for describing data produced by surveys and other observational methods in the social, behavioral, economic, and health sciences.
(opens in a new window)CESSDA European Language Social Science Thesaurus (ELSST) - is a broad-based, multilingual thesaurus for the social sciences. The thesaurus covers the core social science disciplines: politics, sociology, economics, education, law, crime, demography, health, employment, information and communication technology, and environmental science. ISSDA assigns keywords to the dataset from ELSST.
(opens in a new window)CESSDA Controlled Vocabularies (CCV) - these vocabularies give standardised terms allowing for the comparison of data studies. Each vocabulary has its own webpage.
(opens in a new window)CESSDA Topic Classification (CTC) - a list of main themes/topics used to classify a data study.
(opens in a new window)DDI Alliance Controlled Vocabulary for Analysis Unit - describes the entity being analyzed in the study or variable e.g. individual or organization.
(opens in a new window)DDI Alliance Controlled Vocabulary for Sampling Procedure - type of sampling procedure used for data collection.
(opens in a new window)DDI Alliance Controlled Vocabulary for Time Dimension - describes the time dimension of the data collection.
(opens in a new window)DDI Alliance Controlled Vocabulary for Mode Of Collection - the procedure, technique, or mode of inquiry used to attain the data.
Find out more about (opens in a new window)documentation and metadata in the CESSDA DMEG
ISSDA supports Open Science by facilitating data re-use and provides options for depositors to make their data ‘as open as possible, as closed as necessary’.
ISSDA makes datasets available to third parties in accordance with the access category agreed with the depositor. If “Restricted Access” is applied, research files are made available to third parties subject to conditions. If “Open Access” is applied, the research files are made available to third parties without any restriction.
Select the deposit licence agreement most suitable for your data.
Open Access
The files in the dataset will be directly accessible to third parties. Third parties do not have to register with ISSDA. The dataset will be placed in the public domain or made available under a (opens in a new window)Creative Commons licence. Open Access datasets must not contain personal data.
Please select the ISSDA Deposit Licence Agreement for Open Access Datasets to make your data Open Access.
Restricted Access
Some data cannot be made openly available and you may restrict access to the data files for either research or research and teaching. Third parties must apply for access to the data files through the ISSDA data request process.
Restricted Access for Pseudonymised Personal Data - For datasets containing personal data within the meaning of the GDPR, with the exception of bibliographical data, the only access category permitted is Restricted Access. Metadata will always be made freely available. Restricted Access datasets will only be made available directly to End Users, in consultation with ISSDA. End Users must be based in the EEA or adequacy decision countries to access data.
Please select the ISSDA Deposit Licence Agreement for Restricted Access - Pseudonymised Datasets
Restricted Access for Non-Personal Data - For datasets which are fully anonymised or contain non-personal data and are not covered by GDPR. The data will be made directly available to End Users, in consultation with ISSDA.
Please select the ISSDA Deposit Licence Agreement for Restricted Access - Non-Personal Datasets
Teaching Access - Select whether your data will be made available for teaching access. The files in the dataset will be made available to End Users by ISSDA for the purposes of teaching. The dataset may be used only for the purpose of teaching for the duration of a specific module/workshop and for an associated assignment for educational credit. The dataset must be re-applied for each time the module/workshop is run.
Once your data is ready to deposit and you have completed the Depositor Form and relevant Deposit Licence. Transfer your data and associated documentation to ISSDA by the following methods -
- Encrypted files sent via email to issda@ucd.ie, with encryption password sent using a different medium
- By Institutional Google Drive
- Via secure electronic transmission
- Via HEAnet FileSender Guest Voucher (please contact ISSDA and we can arrange a Guest Voucher)
