I am an Hourly Paid Employee
Everything you need in your hourly role, including how to complete your timesheet and deadlines for submission.
Hourly Paid - Overview
The Hourly Paid Project is a university-wide initiative to create a more consistent, transparent, and compliant approach to engaging hourly paid staff. It aims to improve the experience for both employees and hiring units by introducing standardised roles, clear processes, and fair terms and conditions.
These sections contain a summary of the Administering Hourly Paid Appointments Policy but, in all cases, the Policy in the Governance Library remains the ultimate source of information this can be view by following the link above.
Hourly Paid Areas
Hourly Paid Project Overview
UCD’s Hourly Paid Project is a university-wide initiative aimed at improving how we engage hourly paid staff, including those in teaching-related and administrative roles. The project was launched following internal reviews that highlighted the need for more consistent, transparent, and compliant processes.
The goal is to create a better working environment by introducing clear policies, standardised roles, fair pay structures, and proper contractual arrangements. This will ensure staff are treated fairly, in line with employment legislation, while also reducing risk for the University.
The project will bring long-term benefits, including better governance, improved services, streamlined processes, and tools to support schools and units in hiring hourly paid staff effectively.
Progress to Date
Four out of seven workstreams are now live, as well as Phase 1 of Teaching.
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April 15 2025
Administration live :Successfully went live in April, with updated processes, contracts, and pay rates now in place.Learn more about April 15 2025
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August 5 2025
Tutors and Demonstrators workstream launched, introducing new contracts for student and non-student roles.
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November 24 2025
Teaching Phase 1: launched with updated hourly teaching roles, providing clearer role definitions and greater consistency across teaching activity.Learn more about November 24 2025
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September 2025 - December 2025
Transition to Unijobs partnership: Student-Based roles and Invigilation moved to Unijobs, improving efficiency, consistency, and support.Learn more about September 2025 - December 2025
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The analysis phase for (5b) Teaching Phase 2 is underway.
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The (6) Research design proposal has been submitted to UMT for approval.
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Ongoing engagement with schools and units on those roles categorised as (7) “Other”
Staff in a variety of roles are contributing to the the Hourly Paid programme by providing expertise, advice and other inputs to the programme.
Hourly Paid Project Team
Denise Gallagher; Mary O’Connor; Paul O’Sullivan; Carol Healy; Elaine Bourke; Nadia Tarpey; Paula McBride; Lee O’Farrell, Joanna Glynn, Manthan Patel, Enda Bennett; Samantha Johnson, Helen Doyle.
HR Advisor Group
Denise Gallagher, Elaine Hassett; Rory Carey, Elaine Bourke; Fiona Byrne; Gavan Stanley; Mary O’Connor; Margaret Dourcan; Joanna Glynn.
Steering Group Members
Denise Gallagher, Tristan Aitken; Prof Michael Keane; Dipti Pandya; Elaine Hassett; Rory Carey; Felicity McGovern; Sarah O'Flaherty; Karen O'Shea; Aoife MacGabhann; Helen Doyle.
Teaching Workstream Working Group Members
Prof Colin Scott; Niamh Moore - Cherry; Jonathan McNulty; Aoife Ahern; Prof Regina Ui Chollatiain, Rory Carey; Elaine Hassett; Cormac Murphy; Sarah O’Flaherty; Joanna Glynn; Pat Gibbons; Helen Doyle; Lorraine Bailey.