Faculty

An employee who is employed under a Faculty contract. 

Faculty are defined as employees on Assistant Professor, Associate Professor, Professor and Full Professor pay scales and contribute to all 3 criteria;

• Research, Scholarship and Innovation 
• Teaching and Learning 
• Leadership and Contribution

All employees who wish to avail of hybrid working, must request it via InfoHub.

Note: Faculty are requested to complete the online request form via InfoHub to complete the health and safety requirements and remote work location.  This form will be reviewed by the Head of School or direct Line Manager. 

University employees are required under health and safety legislation to take reasonable care to protect their own safety and health and that of any other person who may be affected by their actions at work, and this extends to when colleagues are engaged in homeworking and similar arrangements. 

Employees also have an obligation to co-operate with their employer in matters of health and safety. To that end it is therefore imperative that colleagues applying for a hybrid working arrangement complete the necessary safety training, read the relevant safety guidance materials, and complete their home-working risk assessment accurately. 

UCD as an employer has an obligation to provide employees with a safe place of work and safe equipment, and this extends to providing the necessary equipment as identified by the home working risk assessment as being necessary to allow employees to work safely.

Yes, employees who wish to avail of a Hybrid arrangement must complete both the Home Working Safely Training video and the Home Working Risk Assessment checklist, which are part of  the application process. The risk assessment should be signed and dated by the employee. 

If additional equipment is required as part of the risk assessment,  this should be discussed with the Line Manager.

Please visit  Home Working Risk Assessment website for further information. 

A hybrid work request cannot be approved until these steps are confirmed as completed.

Note: It is not necessary to send the checklist to SIRC – that's for you to complete and review with your line manager. On InfoHub, simply confirm you've completed the checklist and have all the equipment you need. Only contact SIRC if you need advice or want to arrange a virtual assessment.

The checklist should be held by the person who completed it and be available for review if requested.

A Manager can request to see the form and it can be sought / requested at any time so as to ensure that the University is complaint with relevant legislation and the employee is complying with the requirements of the hybrid approval process.  

As part of the Home Working Risk Assessment Checklist employees should assess the suitability of their home working equipment. If additional equipment is required then the employee should contact their Line Manager. 

More detailed guidance on setting up a home workstation is provided in Appendix 2 of the (opens in a new window)Home Working Guidelines and in the Home Working Safely Training.

In general employees should be provided with similar types of equipment as they have when working on campus.

Note that working arrangements comprehended under UCD’s reasonable accommodations process for an employee with a disability are outside the scope of the Hybrid Working Policy and will be dealt with under the reasonable accommodation and disability support process - See FAQ10.

The SIRC Office can carry out virtual ergonomic assessments of an employees'  home working setup as required. Employees who may be at higher risk during home working, for example due to a pre-existing musculoskeletal injury or other conditions, are strongly advised to utilise a virtual ergonomic assessment.  Contact (opens in a new window)sirc@ucd.ie to arrange.

While working remotely under a hybrid working arrangement, employees are considered to be at work. All accidents and incidents related to home working must be reported to the employees' line manager immediately and also to the UCD SIRC Office using an official Incident Report Form. Incident report forms are available on SIRC Website.

Due to the nature of the role, outlining the working arrangement on the hybrid working request form would not be feasible.

There is no requirement to complete this as part of the online request form. 

There is no one size fits all approach, working arrangements need to be agreed with the Head of School, Line Manager or nominee. 

Working arrangements

Arrangements need to be flexible to take into account

• Workload allocations.
• In person supervision for researchers.
• On-campus teaching.
• Responsibilities to meet students in-person.
• Formal and informal interactions and collaborations on campus with researchers. students and colleagues during term and out of term time, including meeting. seminars, committees, working groups, key school meetings.
• Contributing and engaging with school initiatives as they arise.
• Administrative duties associated with the running of School/College/University.
• In person meetings.