Information for Principal Investigators
Useful information for P.I.s regarding the research project admin processes - recruitment, expenses, e-procurement, etc.
Research Document Repository
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Additional Expense Claim FormUpdated: 25 January 2024
This form is required when the number of expense items exceeds the available space in the Staff Expense Claim Form.
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Costing Your Research ProposalUpdated: 31 January 2024
A link to UCD research's "costing your proposal" advice and guidelines web page.
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D-Account Set Up FormUpdated: 13 June 2024
This form is to be filled out in order to set up a D-Account. It will require the signature of the Head of School and should be returned to UCD Finance
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ERC Communicating ResearchUpdated: 25 January 2024
A link to the ERC's tips and advice on communicating your research.
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ERC Ethics GuidanceUpdated: 25 January 2024
A link to the ERC's Ethics Guidance web page, including rules & codes of conduct, standard operating procedures, and domain specific guidance.
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ERC Open Access Research GuidelinesUpdated: 25 January 2024
A link to the ERC's Open Access Research guidelines, with FAQs and a contact email address
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ERC Progress Reporting GuidelinesUpdated: 25 January 2024
A link to the ERC's progress reporting guidelines webpage, including downloadable progress and final report PDFs. The ERC refers to progress reports as "scientific reporting".
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ERC Recruitment GuidelinesUpdated: 25 January 2024
A link to the ERC's recruitment guidelines page
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Hourly Timesheet Hours Log (Research Assistants)Updated: 25 January 2024
Research assistants should use this timesheet to log their hours worked as the Research Admin will have to manually submit timesheets on their behalf as they should be setup on an ad hoc hourly rate. Once they have logged their hours they should send it to the Research Admin.
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IRC Indicative Call Schedule 2024Updated: 25 January 2024
List of IRC programme calls provisionally scheduled for 2024
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IUA - Researcher Salary ScalesUpdated: 31 January 2024
A link to the Irish Universities Association webpage which details salary scales for researchers.
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Job Description Template - UCD Non RCF (Research Assistants)Updated: 25 January 2024
Template for filling out the job description for hiring a Research Assistant
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Job Description Template - UCD Postdoctoral Research I (HSS)Updated: 25 January 2024
Template for filling out the job description for hiring a level 1 postdoc
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Job Description Template - UCD Postdoctoral Research II (HSS)Updated: 25 January 2024
Template for filling out the job description for hiring a level 2 postdoc.
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Non-Staff Payment Request FormUpdated: 29 February 2024
This form is to be used for expense claims from a non-staff payees e.g. visiting lecturers, volunteers, etc.
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Request for Quotation Template €5k - €50kUpdated: 25 January 2024
Document to be filled out and sent to prospective suppliers requesting a quotation for services/goods/works. At least 3 quotes required for tenders between €5k - €50k.
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Research Data Management PolicyUpdated: 4 June 2024
UCD's Research Data Management Policy
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Single Source Justification FormUpdated: 25 January 2024
This form MUST be filled out for requisitions over €5k where a competitive tender involving at least 3 suppliers is not proposed - this may be due to the unique nature of the work and supplier; continuation of similar work already tendered; extreme urgency; etc. (see the form for more criteria). It will have to be approved by the procurement office before a contract can be issued.
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Staff Expense Claim FormUpdated: 26 January 2024
This form is required for requesting reimbursement for staff expenses. If the number of items you wish to claim exceeds the number of lines on the sheet, please do not combine expenses - use the Additional Expense Claim Form also in this repository.
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Subsistence Rates Ireland & UKUpdated: 25 January 2024
Details of subsistence rates for Ireland and the UK
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Subsistence Rates Outside Ireland and UKUpdated: 25 January 2024
Details of subsistence rates allowed for countries outside Ireland and the UK.
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Supplier Setup Form - UCD FinanceUpdated: 26 January 2024
This form is required to get a company or service set up on the UCD Finance system in order to process payment. Payments over €10k will require a tax clearance cert from Revenue.ie. The supplier must return the form to either yourself or supplier.setup@ucd.ie
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UCD Conference Allowance PolicyUpdated: 7 March 2024
UCD's conference allowance policy
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UCD Consulting and External work PolicyUpdated: 31 January 2024
This policy describes the circumstances under which academic staff may engage in external work, either in their own right or on behalf of the University.
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UCD Managed Consultancy ServiceUpdated: 31 January 2024
A link to the web page of UCD's Managed Consultancy Service
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UCD Overhead PolicyUpdated: 31 January 2024
UCD's policy and guidelines for overhead costs related to research projects
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UCD Procedure for Costing Staff Time into Research ProposalsUpdated: 31 January 2024
Details of UCD's policy on costing staff time into research proposals.
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UCD Research and D Expenditure CodesUpdated: 25 January 2024
A list of expenditure codes for research and D accounts. To be used when filling out a Staff Expense Claim Form or a Non-staff Payment Form if connected to a Research or D account.
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UCD Research Impact ToolkitUpdated: 31 January 2024
This toolkit provides you with resources and tools to help you plan, capture, communicate and monitor the impact of your research.
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UCD Travel PolicyUpdated: 25 January 2024
UCD's Travel Policy