Document Repository
Document Repository
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Academic Integrity PolicyUpdated: 16 December 2024
This Academic Integrity Policy is intended as a holistic and supportive statement that reflects the values of academic integrity upheld by students, faculty and staff in UCD. It not only outlines the University’s expectations of students in relation to their assessed work, but also the various roles and responsibilities of faculty, staff and units in supporting students in their learning. It reflects sectoral developments by defining clearly certain academic misconduct behaviours.
Academic RegulationsUpdated: 16 December 2024
The University Academic Regulations are a set of formal rules governing the University's educational offerings. The Regulations create a framework that will guide and support you and your supervisor(s) through your research programme.
Acknowledgement of Authorship FormUpdated: 16 December 2024
This form must be completed for each paper to be included and placed in front of that paper in the thesis. The purpose of this is to ensure that shared authorship is appropriately explained in a thesis.
Approval of Adjunct & Visiting Staff as Supervisors ProcedureUpdated: 16 December 2024
This procedure document should be read in conjunction with the UCD Policy on for Split-Site Research Degree Student Arrangements.
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Conflict Resolution for Supervisor(s) and Graduate Research Students PolicyUpdated: 16 December 2024
It is the intention of this document to discuss conflict resolution specifically within the context of the student - supervisor relationship with the aim of developing a cohesive graduate research experience across the University. It is expected that both students and supervisor(s) contribute responsibly to the establishment and maintenance of a healthy working relationship.
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Dignity & RespectUpdated: 16 December 2024
University College Dublin is committed to the promotion of an environment for work and study which upholds the dignity and respect of the individual and which supports every individual’s right to study and/or work in an environment which is free of any form of harassment, intimidation or bullying.
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E-Thesis information and guidelinesUpdated: 16 December 2024
Webpage maintained by UCD Registry, detailing all guidelines and frequently asked questions relating to eThesis submission at UCD.
Extenuating circumstances policyUpdated: 16 December 2024
Students are expected to meet the academic demands of their chosen programme. However, they may experience a range of serious and unanticipated difficulties, which adversely affect their ability to study, complete assessments or attend their required classes and other learning activities. In such circumstances the Governing Board can enact the Extenuating Circumstances Policy, subject to the impact of those circumstances being described and appropriately verified.
External/Concurrent credit checklist for schoolsUpdated: 16 December 2024
Checklist for Supervisors/RSP members and Managers/Administrators that highlights the important points for making a successful External Credit recommendation to the GRB.
External/Concurrent credit form for studentsUpdated: 16 December 2024
Students may use this form to submit an application for the award of External Credit to their School in the first instance. The School will then make a recommendation to the GRB.
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Graduate minor thesis submission formUpdated: 16 December 2024
Two copies of the Graduate Minor Thesis Submission Form must be completed by the student and submitted to the School with the relevant number of copies of the minor thesis.
Graduate student welcome guideUpdated: 16 December 2024
This is a quick guide to starting life as a graduate student at UCD.
Guidance for supervisors – Supporting PhD students with disabilitiesUpdated: 16 December 2024
This is a guidance document for research supervisors with recommendations on how to support PhD students with disabilities. Reccomendations are based on UCD Access & Lifelong Learning unit.
Guidelines for preparation, submission, examination and dissemination of research degree thesesUpdated: 16 December 2024
These Guidelines are intended to provide guidance for graduate research students and supervisors in relation to: the recommended layout, form, and presentation of graduate research degree theses, the process of preparing and submitting graduate research degree theses for examination, the process of examining graduate research degree theses, the process of dissemination of graduate research degree theses. It also outline the parameters that a graduate research degree thesis can be submitted.
Guidelines for the appointment of an assistant supervisor pilot programme 2024/25Updated: 16 December 2024
These guidelines articulate recommendations for the involvement of postdoctoral researchers as Assistant Supervisors in the supervision of graduate research students.
Guidelines for theses as a collection of papersUpdated: 16 December 2024
This document is a set of guidelines for Schools, not a policy, and is intended to provide high-level guidance that can work in conjunction with School/discipline norms (and only if the School/discipline thinks it appropriate to have theses in that format).
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Inter-Institutional co-supervisory agreements policyUpdated: 16 December 2024
his policy will guide students, faculty and staff in the establishment of an InterInstitutional Co-Supervisory Agreement. The co-supervisory agreement describes the rules and procedures to which a student will have their registration, supervision and award of a degree with UCD and another higher education institution (HEI). In some instances, the partnership may extend to include another party such as industry partner, government agency or NGO.
Inter-Institutional co-supervisory agreements proposal formUpdated: 16 December 2024
This form is to be completed by the UCD faculty member who wishes to propose an inter-institutional co-supervision/Cotutelle agreement between UCD and a partner institution for one PhD student.
Inter-Institutional co-supervisory agreements templateUpdated: 16 December 2024
An inter-institutional co-supervisory agreement is drawn up between University College Dublin, National University of Ireland, Dublin (‘UCD’) and the collaborating International Higher Education Institution on behalf of a named research student to enable their registration to a joint degree with that institution.
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Leave of absence policyUpdated: 16 December 2024
The purpose of the Leave of Absence Academic Policy is to facilitate Governing Boards to support students who may require a leave of absence from their programme in order that they may return to complete their programme.
Leave of absence request - online processUpdated: 16 December 2024
A Leave of Absence is an extended period of time away from a programme of study, at the request of the student, and approved by the relevant Governing Board. Since August 2016, standard Leave of Absence applications can be made by students via their SISWeb account and these applications are managed by the appropriate College/School Office via Infohub.
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Progression in doctoral programmes policyUpdated: 16 December 2024
The policy articulates the practices and procedures associated with the transfer of students from Stage 1 to Stage 2 of the doctoral programme and the progression of students within Stage 2.
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Recognition of prior learningUpdated: 16 December 2024
This webpage includes information on the Recognition of Prior Learning policy as well as guidelines for applicants and staff.
Recognition of prior learning - Graduate taught pathway programmes registerUpdated: 16 December 2024
This document lists all UCD Graduate taught pathway programmes
Recruitment, support & development of graduate research students supporting teaching & learning PolicyUpdated: 16 December 2024
This policy outlines the expected standards to be applied with respect to recruitment, support and development of graduate research students participating in teaching support activities. Furthermore, the policy ensures equality and consistency across the university in the management of teaching support from graduate research students.
Research degree examination formUpdated: 16 December 2024
This form should be completed by the candidate and signed by the Principal Supervisor. It should be submitted, along with the requisite number of soft bound copies of the thesis for examination.
Research degree examination policyUpdated: 16 December 2024
The purpose of the policy is to clearly identify the responsibilities of each party within the University with respect to the preparation, submission, processing, examination, and dissemination of graduate research degree theses.
Research Integrity policyUpdated: 16 December 2024
University College Dublin is committed to the promotion of an environment which maintains the highest standards of integrity in relation to its educational mission and research activity. It is university policy that all those engaged with research in UCD, maintain the highest standards of rigour and integrity in all aspects of research; and ensure that research is conducted according to appropriate ethical, legal and professional obligations and standards.
Research Integrity training guidelines documentUpdated: 16 December 2024
This is a step-by-step guidelines document about the Research Integrity online training providing information about accessing, choosing and getting your certificate on your course.
Research Masters to PhD Transfer Assessment report formUpdated: 16 December 2024
This form should be completed following the transfer assessment and should be made available to the student, Principal Supervisor, Head of School and relevant Governing Board.
Research Student HandbookUpdated: 16 December 2024
A useful set of guidelines and policies pertaining to research programmes at UCD.
Research Studies Panel terms of referenceUpdated: 16 December 2024
Research Studies Panels are designed to enhance the supervisor student relationship and to ensure the quality of the research student experience in the context of structured research degrees.
Research thesis report formsUpdated: 16 December 2024
Examination report forms for PhD, Research Masters, Professional Doctorates and MD, thesis corrections sign-off form and checklist for Chair of research degree examination from UCD Assessment.
Responsible conduct of research codeUpdated: 16 December 2024
The purpose of this code is to collate all of the UCD policies and procedures that govern the research process and which collectively support an environment of responsible conduct of research.
RPDP supporting documentation - professional development self-assessment sheetUpdated: 16 December 2024
Supporting documentation to help you complete your Research and professional development planning (RPDP) form in SISWeb.
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Split-site arrangements for research degree students procedureUpdated: 16 December 2024
This procedure document should be read in conjunction with the UCD Policy Split-Site Research Degree Student Arrangements.
Split-Site PhD and other graduate research degree arrangements policyUpdated: 16 December 2024
This policy aims to address the needs of UCD students registered to research degree programmes who have, as part of their approved study plan undertaken to conduct significant elements of their research programme away from the University. It is also intended that this policy will safeguard the quality and academic standards of the University’s research degree programmes.
Split-site supervision statementUpdated: 16 December 2024
This is a document statement of Split-site supervision arrangement between University College Dublin and other third party institution on behalf of a research student.
Stage Transfer Assessment - doctoral progression assessment and recommendation formUpdated: 16 December 2024
This form should be completed following the Stage 1 transfer assessment or other progression assessment and should be made available to the student, Principal Supervisor and Head of School, as well as uploaded to InfoHub for consideration by the Graduate Research Board.
Step-by-step guide to upload student-supervisor meeting records in InfohubUpdated: 16 December 2024
This is a step by step guide on how to upload the meeting records in InfoHub.
Student Code of ConductUpdated: 16 December 2024
Becoming a UCD student means that you have joined a diverse and vibrant university community. As a member of this community it is important that you are respectful in your interactions with others and that you uphold the high standards of personal responsibility and academic integrity that is expected of all students.
Student Mental Health & Wellbeing policyUpdated: 16 December 2024
The purpose of this policy is to articulate the University’s commitment to providing an environment where all students have an equal opportunity to thrive and succeed.
Supervision of research degree students policyUpdated: 16 December 2024
The UCD Policy for Supervision of Research Degree Students, outlines each party’s roles and responsibilities governing the professional relationships between supervisor(s) and students. The policy is applicable to all research degree programmes and is supplementary to the UCD Academic Regulations.
Supports for research students at a glanceUpdated: 16 December 2024
Downloadable poster with supports for research students
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Theses in graduate taught programmes policyUpdated: 16 December 2024
The purpose of this policy is to articulate the processes involved in the preparation, submission and examination of Minor Theses associated with taught Masters’ programmes.
Thesis Embargo guidelines Updated: 16 December 2024
Information about how a thesis embargo can be placed when appropriate.
Thesis extensions requests (including form)Updated: 16 December 2024
Information about a thesis extension, or an extension of registration to a graduate research programme, when they reach the maximum period of registration for their programme.
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Virtual viva voce examination checklistUpdated: 16 December 2024
A virtual viva voce examination checklist for the chair of the examination committee.
Virtual viva voce guidelinesUpdated: 16 December 2024
Guidelines on virtual viva voce examinations.
Visiting academic and adjunct staff appointment policyUpdated: 16 December 2024
An adjunct appointee title is recognised as an honour bestowed upon an individual by the University. This policy provide details about the levels at which appointments are made and the process for securing approval.
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Withdrawal procedure policyUpdated: 16 December 2024
UCD recognises that for a variety of reasons a student may need to withdraw from their programme and the University. It further recognises that a student may apply for re-admission to the programme. This policy navigates the process of withdrawal and re-applying for readmission.
UCD Graduate Studies
University College Dublin, Belfield, Dublin 4, Ireland. T: +353 1 716 7777